Policy 91´«Ã½

Downloadable Policy and Procedure Writing Tools

Policy Creation and Revision Process Map

All university policies undergo a robust development, revision and feedback process. The Policy Creation and Revision Process Map outlines the step-by-step approach used by the Office of Compliance, Ethics and Policy.Ìý

ÌýÌýPolicy Creation and Revision Process Map

91´«Ã½ Policy Impact Statement

The 91´«Ã½ Policy Impact Statement sets the foundation for policy development by detailing the background, purpose and potential impacts of a policy. This is a required companion document that follows a policy throughout the development lifecycle from proposal to publication.

ÌýÌý91´«Ã½ Policy Impact Statement Template

91´«Ã½ Policy Template

All new and revised university policies must be developed using the 91´«Ã½ Policy Template.

ÌýÌý91´«Ã½ Policy Template

91´«Ã½ Procedure Template

All new and revised university procedures must be developed using the 91´«Ã½ Procedure Template.

ÌýÌý91´«Ã½ Procedure Template

Policy Timeline

All university policies undergo a robust development, revision and feedback process. The Policy Creation and Revision Process Map outlines the step-by-step approach used by the Office of Compliance, Ethics and Policy. The policy writing and revising process generally takes 16-24 weeks unless an accelerated timeline is required.Ìý

Policy Creation and Revision Process Map

Step 0: Consultation Step 1: Impact Statements Step 2: Initial Policy Draft Step 3: Constituent Feedback Step 4: Legal Review Step 5: Campus Leadership Review Step 6: Final Review Step 7: Submit to Executive Leadership Step 8: Adoption, Publication, and Implementation
Step 0: Consultation
  • Kick-off meeting with Office of Compliance, Ethics and Policy (OCEP) to determine purpose, scope and implementation of individual policy or policy review.
  • Assign project roles (Policy Drafters, Constituents, and legal counsel).
  • Establish workflow and timeline.
  • Policy Owner or Policy Drafter completes Impact statement.
  • Impact statement review by OCEP and Executive Leadership team designees.
  • Policy Owner or Policy Drafter creates first policy draft.
  • OCEP socializes policy draft with Executive Leadership team designees.
  • Legal consultation begins depending on business need.
  • Policy Owner emails policy draft to constituents for feedback.
  • Second policy draft incorporating constituent feedback.
  • OCEP provides feedback on second policy draft.
  • OCEP emails second policy draft to University Counsel for legal review.
  • Third policy draft incorporating legal feedback.
  • OCEP & Policy Owner meet to discuss communication and implementation plan.
  • OCEP emails third policy draft to University Executive Leadership Team and Shared Governance.
  • Fourth policy draft incorporating leadership feedback.
  • OCEP & Policy Owner meet to finalize policy for submission to executive leadership.
  • OCEP & Policy Owner make final edits to policy as needed.
  • OCEP submits final policy to the Chancellor, Executive Vice Chancellor and Chief Operating Officer, and Executive Vice Chancellor for Academic Affairs for review and approval.
  • If additional edits are needed before approval, OCEP & Policy Owner will collaborate to make changes and resubmit for approval.
  • New policy becomes effective on the first day of the following month.
  • Policy published on website.
  • Campus & Unit communications.
  • Policy enters 5-year review cycle.
  • Monitor compliance efforts for the policy.